The goal of the City of Burnaby and its employees is to consistently deliver first-class service and services to our community. With this in mind, we hire people who share the same passion, those with the drive and determination to grow with and contribute to our already exceptional team. People like you!
This is specialized administrative, clerical and supervisory work of considerable variety and complexity in providing clerical and administrative support services for the City Clerk’s Department. The incumbent supervises the work of one or more subordinates; acts as secretary to various Council committees; sets up and coordinates meeting arrangements; prepares agenda and supporting material, makes edits, prepares and distributes minutes and advises on the Burnaby Procedure Bylaw during such meetings; processes and expedites reports, briefs, and supportive material to Committee members; prepares reports on behalf of various Committees for consideration by Council; administers the Terms of Reference for all Council committees; oversees access and security control of closed Council, Committee and Commission meeting materials including reports and minutes; administers the Committee responsible for grants; reviews grant applications and rejects those that do not meet criteria; monitors process of applications; assists with the preparation of work plans and budget, monitors expenditure and revenues, assigns, organizes, supervises, checks and approves the work of one or more subordinates engaged in administrative and/or clerical support duties; participates in hiring subordinate staff, trains and conducts performance evaluations. Performs related work as required.
Qualifications include completion of Grade 12 and a two-year program in business or public administration, plus considerable related experience including some supervisory and corporate services experience; or an equivalent combination of training and experience. Thorough knowledge of business English, spelling and punctuation, and of modern office practices and procedures. Considerable knowledge of the Local Government Act, Community Charter, FIPPA, Burnaby Procedure Bylaw, bylaws, statutes, regulations, policies and procedures applicable to the work performed; of the functions and objectives of the various committees and of records management as related to record classification, retention, destruction, protection of personal/confidential information and storage. Working knowledge of the methods, procedures, and techniques used in administering local government elections. Ability to interpret and advise Committee, Commission and Board Chairs and members on the Burnaby Procedure Bylaw and Roberts Rules of Order in advance of a meeting or on-demand at a meeting and to maintain confidentiality and appropriately handle privileged and/or confidential documents, files, and information, including closed Council matters. Driver’s Licence for the Province of British Columbia is required.
This is a temporary full-time opportunity to December 31, 2022.
Please apply online by May 28, 2021.
Copies of relevant professional certificates, degrees, or tickets will be required at the time of the interview.
Please contact Human Resources at 604-294-7303 if you do not receive a confirmation email within one hour of submitting your application online.
We thank all applicants for their interest; however, only those considered for an interview will be contacted.
Burnaby is a great place to live, learn, work and play. We are committed to strengthening our overall well-being and growing into the future as a liveable, vibrant, and sustainable community. Burnaby works to facilitate an engaged and active citizenry, a healthy economy, and real respect for the natural environment. It was voted by Maclean’s Magazine as the “Best Run City in Canada!”If you’re an exceptional team player who is looking for meaningful challenges and a great place to live, work and grow, contact us today. Let’s get to work making Burnaby the best it can be!Get the 98.6 km squared office at: www.burnaby.ca/careers
We offer our Regular and Temporary employees a competitive benefits package which includes:– Extended health– Dental– Life insurance– Municipal Pension Plan– Employer-paid Medical Services Plan (MSP) coverage– Sick plan– Employee and Family Assistance Program– Vacation time starting at 3 weeks (pro-rated for the first year of employment)– Supplementary Employment Insurance Benefits for Maternity leaveAdditional Employment Benefits:– Burnaby City Hall and its surrounding areas are set in a beautiful environment ideal for walks, jogs, or just to enjoy the view– We promote healthy living and work-life balance– Most employees at City Hall work extended hours but enjoy a day off every other week in lieu of the additional hours worked– We encourage and support life-long learning and offer in-house learning and development programs based on the needs of the City and its employees– We have various transportation options such as carpooling and other go-green initiatives– Our Healthy City program offers cost-free lunch hour seminars and workshops as well as lunchtime fitness classes at affordable rates– Free parking
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